JOB DESCRIPTION

Vision of Cityview Bible Church

Every man, woman, and child will experience the life-changing reality of Jesus Christ.

Work Requirements & Expectations

This is a full-time, non-exempt position.

- Monday-Thursday – 8:00am-5:00pm (hour lunch)

- Sunday – 7:15am-1:15pm

- Ability to lift at least 40lbs.

- The position typically consists of a 40-hour workweek and does not include volunteer time in

ministry events and activities outside of those expected as part of this role.

- Please note: Scheduled hours amount to 38-hours each week. This position will require work outside

of normal schedule, which will be communicated in advance (i.e., Christmas, Easter, Churchwide

Events).

- 90-day probationary period

About the Role of Worship & Production Administrative Coordinator

Provide support to the Worship Pastor in Worship Ministry and Production in a rapidly growing

organization. This individual will be expected to handle a variety of tasks, ensuring all related interactions are

positive and processes are productive. This role requires multifaceted and efficient task management within a

fast-paced environment—executing with precision and maintaining a consistent practice of excellence.

Capability to execute responsibilities with a positive ‘can-do' attitude, constant discernment in communication

(verbal, written, and non-verbal) and a fundamentally forward-thinking nature will be vital in this role.

Key Functions and Responsibilities

Provide Administrative support to Worship Pastor to ensure that the strategic goals and objectives of the Worship Ministry are accomplished.

Serve as liaison to staff, volunteers, church members, attendees, community, and vendors when requested by Worship Pastor.

Assist with correspondence and communications in Worship Ministry.

Serve as a scribe in Worship Ministry meetings, as well as organize follow up post meetings.

Assist as a proofreader in all Worship Ministry communication media as requested.

Provide project management and project deadline assistance for Worship Ministry at the direction of Worship Pastor.

Equipment maintenance, inventory, and upgrades for Worship Ministry at the direction of Worship Pastor.

Assist the Worship Pastor in equipping and training Worship Ministry volunteers.

Ensure Worship and Production areas are ready for Sunday morning services and activities on

Thursday each week.

Follow Sunday morning opening and closing processes for Worship and Production areas.

Support Worship Pastor in execution of tasks, both planned and ad hoc.

Effective management of event budget as established by Worship Pastor.

Attendance for Cityview services and events, as directed by Worship Pastor.

Build weekly sermon notes and preparing lyrics in Pro Presenter for Sunday morning worship

services and Cityview ministry events.

Maintenance of Worship Ministry planning calendar and documents.

Assist with vendors, agencies, and external partners related to worship and production.

Be action oriented, intuitive, and proactive in assisting the Minister of Worship in discerning

Worship Ministry needs of the church.

Be highly proactive, reactive, deadline-driven, and intuitive thinking in addressing all requests from

beginning to end.

Attend weekly Worship Ministry meetings and staff meetings as scheduled.

Submit receipts to expense platform (Nexonia) and complete expense-check requests.

Field phone calls, inbox management, take requests for meetings, perform clerical tasks, and assist

with calendar organization, meeting planning, including invitations, scheduling, room and hospitality

logistics as requested.

Prepare room(s) and/or space(s) for Worship Ministry meetings/events.

Support implementation of new ideas in the areas of Worship and Production.

Offer excellent team care and hospitality for volunteer teams.

Prioritize ministering to people in all things.

Prioritize, both proficiently and professionally, all requests from Lead and Executive Pastors, in

word, action, and attitude.

Other duties as assigned by the Worship Pastor.